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Four Tips to Make Face-to-Face Documentation Easy

Posted 11/22/2011 Categories: home health, CMS, EMR, face-to-face, care plan oversight

Face-to-face requirements can be incorporated into your existing workflow with minimal disruption to your practice. Based on the recommendations of our physician consultants, here are four tips for efficiently handling CMS's new face-to-face requirements:

1. Jot in Your Progress Notes

When you see a patient you're referring to home health, jot down the face-to-face required information in your progress note or discharge summary, and just attach that to your referral. CMS even permits you to dictate your face-to-face encounter for your discharge manager or staff to document.

2. Save Time with Your EMR

If you have an EMR, save frequently used phrases to reduce the time spent typing. Saving the text you use over and over again for conditions that are common in your practice - like reason for homebound status - can save a lot of time. It's a lot faster to edit the text for a patient's individual needs than to start from scratch each time.

3. Let Your Staff Help

Your staff can compile the face-to-face documentation by extracting the required information from the patient's chart or your EMR. Have them attach this information to your 485 plans of care for your review and signature.

4. Bill for Certification of Home Health Services

Don't forget about the opportunity to bill for certification of home health services under G0180, which is available to compensate you for time spent approving your patient's plan of care.

Face-to-Face Quick ReferenceWe've put together a face-to-face quick reference card to help you document the CMS requirements efficiently. You can print it and keep it at your desk, or save it to your mobile device for convenient access.

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